Quantified StoryBeauty & Dental · Med Spas
22%
average consult volume increase · first 30 days
The system we install for aesthetic practices. Measured at the calendar-not in slide decks.
System view
Automated Patient Acquisition System
Beauty & Dental · Med SpasThis is what we install-not a pitch deck. Capture every inquiry, qualify intent before your team picks up the phone, and recover bookings that would have died in silence.
Three layers. One pipeline.
01
Capture
Answer in seconds
02
Qualify
Score before staff
03
Recover
Reclaim drop-offs
01Automated Consult Capture
Every inquiry gets answered in 8 seconds.
After-hours DMs, website chat, and missed-call texts route to one intake layer. It speaks in your clinic's voice-not a generic bot.
Live intake · 8s avg response
Hi-do you offer Botox for first-time clients?
Yes-we welcome new patients. What area are you most interested in treating?
Forehead lines. Mostly preventative.
Perfect. I have Tuesday 2:30 PM or Thursday 10 AM with Dr. Chen. Want me to hold one?
Visitor typing…
02Intent Qualification
Staff only talk to people ready to book.
The system scores treatment fit, budget signals, and urgency. High-intent leads land on your calendar. Tire-kickers get nurtured automatically.
If / then logic
Interest
DM · chat · missed call
Intent scored
Treatment fit + urgency
Consult scheduled
Calendar hold confirmed
If intent score ≥ 72 → then auto-book consult and notify front desk. Else nurture sequence.
03Abandoned-Booking Recovery
Drop-offs get a second chance-without manual follow-up.
If someone stalls at checkout, a timed SMS and email sequence re-engages them with slot holds, financing, and social proof. Your front desk never chases ghosts.
Recovery timeline · no manual chase
10:42 AM
Booking abandoned
Stopped at payment step · Tuesday 2:30 PM slot
+15 min
Recovery SMS sent
“Still thinking about Tuesday? Your slot is held 24 hours.”
+2 hr
Follow-up email
Before/after gallery + financing options + one-tap reschedule
+24 hr
Final nudge
Last-chance SMS with held slot link → consult booked
Ready to install
You have seen the machine. Next step: quantify your upside.